East Anglian Brass Band Association

Founded 1st September 1931 - Registered Charity Number 1062760
Contact: Mrs Christine Wade   Tel: 01449 672600   Email: administration@eabba.org.uk
Founded 1st September 1931
Registered Charity Number 1062760
Contact: Mrs Christine Wade   Tel: 01449 672600
Founded 1st September 1931
Registered Charity Number 1062760
Contact: Mrs Christine Wade
Tel: 01449 672600
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Child Protection Policy
For EABBA Events - April 2019


Children Defined

The law states that a young person under the age of eighteen years is defined as being a child.


A child/young person should never suffer/experience abuse. The Trustees/Committee are committed to the well-being/safety of children/young people who participate in Association events and who they come into contact with at Association events.

Children/Young People at EABBA Events

Membership of the Association is open to brass bands within the geographic area generally known as East Anglia. Member and non member bands may participate in events arranged by EABBA. EABBA events include (but not exclusively) the following events:
  • Contests (either a full band contest or a solo & quartet contest)
  • A Brass Training Day
  • A concert by one of the top ranked brass bands in the country.
  • Children/Young people may be involved at all or some of EABBA events in the following ways:
  • Members of a band attending and competing at a contest
  • Members of a band (or school) attending a Brass Training Day
  • Audience members at a public event (contest or concert).

Condition of bands participation at EABBA events

Bands participating in EABBA events are required to adopt full responsibility for any members of their band who is a child or young person. Bands should advise the EABBA Committee in writing of any concerns they have. Bands are responsible for ensuring appropriate control ratios, parental permissions and DBS qualified persons are applied to their band.

Who the policy applies to

This policy applies to:
  • All personnel of member bands of EABBA
  • All personnel of bands participating at any EABBA event
  • All trustees, committee members and volunteers working on behalf of EABBA
  • Audience members at a public event.

The purpose of the policy

The purpose of this policy is to provide Association members, band members, committee members and volunteers with the principles that guide the approach to the protection of children and young people.

Policy Aims
  • This policy aims to protect children and young people who participate in events organised by EABBA.
  • This policy aims to ensure that safeguarding of children and young people is an important consideration when EABBA undertakes an event or project.

Recruitment Procedures

DBS checks may be requested for an existing or new Trustee, committee member or volunteer who will be working with children/young people in respect of an EABBA event or project. The results of any such checks will remain confidential.

Procedures for an EABBA event

For an EABBA event the Trustees/Committee will ensure:
  • Planning is carried out in accordance with this policy.
  • Responsibility for children/young people remains with the parents or bands who must appoint suitably qualified persons on behalf of their band.
  • A DBS checked Trustee/Committee member is the main contact for safeguarding on the day of the EABBA event.
  • For EABBA contests and Brass Training Days the main contact has access to emergency contact details for all children/young people participating in the event.

Permission from a parent/guardian for a child/young person to participate in a EABBA event

If a child/young person wishes to participate in an EABBA contest or Brass Training Day written permission should be obtained by competing bands from parents/guardians before the event takes place. Written permission should include emergency contact details.

Named safeguarding person

Deborah Kemp has responsibility for safeguarding issues. All queries and concerns relating to safeguarding should be referred to Deborah Kemp in the first instance.

Procedures for raising concerns and incidents of abuse
  • If any Trustee/committee member or volunteer of EABBA witnesses, suspects or is informed of a witnessed or suspected case of abuse they should immediately report it to the named Safeguarding Officer.
  • If the named Safeguarding Officer is not available, is involved or connected to the abuse it should be reported to the Association Chairman or a DBS checked adult.
  • If an individual wishes to report an incident of abuse against them they should report it to the named Safeguarding Officer or individual they trust.

Procedures for dealing with concerns and incidents of abuse

The named Safeguarding Officer will make a decision based on the immediacy of the concern and the following:
  1. If the child/young person is in immediate danger or needs emergency medical attention call the police and/or the ambulance service.
  2. If the person at the centre of the allegation is working with children/young people at the time remove them in a sensitive manner from direct contact with children/young people and follow the procedures below.

If the above does not apply the named person will:
  • Record the concerns reported to them.
  • Speak to Trustees/Committee members to decide how to handle the reported abuse (any Trustees/Committee members involved in the incident will be excluded).
  • Escalate the report by either:
    • Raising concerns with the police
    • Requesting an assessment by the local authority social care department
    • An internal investigation for less serious incidents.
  • Where cases are escalated the Trustees/Committee members will cooperate with the police or local authority in dealing with the reported incident.
  • Where an internal investigation takes place the Trustees/Committee will:
    • Inform all parties involved of the reported abuse as soon as possible.
    • Inform the band/parents of the person reported as being/having abused of the incident.
    • Arrange separate meetings with both parties within 14 days of the reported incident.
      • Both parties should be given the chance to bring a friend or representative to the meeting.
      • Meetings will be attended by the named safeguarding officer and at least one other Trustee/Committee member.
      • All parties  will be invited to submit a written statement in advance of the meeting.
  • Once meetings have taken place the Trustees/Committee members will decide on the next steps and communicate them to all parties in writing within 7 days. They will be either:
    • Escalate the incident to the relevant authority.
    • Further investigation with established procedures and timescales to work towards a resolution.
    • A decision or resolution.

Resolution and displinary action
  • If abuse is found to have taken place any final resolution or decision will be taken in the best interest of the child who suffered abuse.
  • Any disciplinary action will be taken in line with the EABBA constitution.

Policy Review

This policy will be reviewed and amended if necessary every two years or as best practice/legislation dictates by the Trustees/Committee member of EABBA.

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